Successful Email Campaigns Begin with Solid QA Strategy

Successful Email Campaigns Begin with Solid QA Strategy

QA Process for Email Campaigns

If your crew builds e mail campaigns in your advertising automation platform, you possible already perceive the significance of QA. And even for those who don’t construct and ship out emails, you’ve possible acquired an oops email in your inbox sooner or later (it even occurs to well-known brands!).

The extra marketing campaign property you create and emails you ship out, the extra possible you’re going to overlook one thing that turns into apparent — after you’ve despatched it to 1000’s of prospects or present purchasers. Mistakes occur. We’re all human, in spite of everything.

I began out in QA after I first joined DemandGen (now BDO Digital) in 2010. We’ve needed to evolve our QA processes through the years as instruments and expertise modified, internet browsers had been up to date, and new anti-spam legal guidelines went into impact (I’m you, GDPR and California Consumer Privacy Act!).

My crew is presently supporting an enterprise tech consumer by constructing out a big quantity of e mail campaigns, so the significance of getting a stable QA technique has been prime of thoughts for me recently.

Why? Because a lot of property means a lot of QA.

We common about 100 e mail requests per 30 days for this one consumer. They fluctuate in scope from a single e mail to a number of emails selling a webinar collection with a touchdown web page (and don’t overlook the affirmation, reminder, and follow-up emails!).

A member of our crew is solely centered on QA and reporting for this specific consumer. Due to the excessive variety of marketing campaign requests, nonetheless, we’ve additionally assigned two backups. Because let’s be sincere: reviewing 25 e mail campaigns per week a number of occasions in the course of the evaluation and alter course of is loads for only one particular person.

Regardless of whether or not you ship out 5 or 100 emails per 30 days, having a stable QA technique offers strategic worth to each your crew and your organization by:

  • Maximizing effectivity. We all have one million various things happening at any given second (much more so over the previous yr and a half). Having a formalized, repeatable course of takes the guesswork out of doing QA and makes it straightforward for another person to leap in and lend a contemporary pair of eyes to the e-mail you’ve already checked out three totally different occasions. (If you’re able to put a proper QA course of in place on your group, take a look at this beneficial weblog submit.)
  • Saving time and assets. It’s troublesome to quantify, however not having to cease what you’re doing and create an oops e mail will certainly prevent a while (to not point out your dignity). That means your crew can transfer ahead and concentrate on the following marketing campaign. And for those who’re supporting a consumer like we’re, high-quality work fosters belief and a constructive, long-term partnership.
  • Building belief and confidence. Regardless of whether or not you’re sending e mail campaigns to your prospects and prospects or constructing them on your purchasers, an error-free, absolutely useful e mail and touchdown web page builds belief and confidence in your group’s capabilities and popularity. After all, for those who can’t create a top quality e mail, how good can your services or products be? It additionally strengthens your crew’s confidence and frees up time and psychological vitality to return up with artistic options for more difficult e mail builds.

QA isn’t most individuals’s thought of an excellent time, and it’s usually the primary a part of the method to be deserted when entrepreneurs are feeling overwhelmed. That’s in all probability why Litmus present in its 2020 State of Email Workflows report that 78 p.c of e mail entrepreneurs agree that e mail performs an vital position of their firm’s success, however solely half have made it a precedence to optimize their e mail workflow.

Having a QA technique in place is vital for any e mail marketer, however it’s vital for organizations that ship out a excessive quantity of emails. That’s when it turns into very easy to overlook a typo or coding error within the rush to fulfill your deadlines. And for those who meet your deadlines on the expense of high quality, you’ll lose out ultimately.

If you’re struggling with this a part of your marketing campaign course of (or just don’t get pleasure from it), our Campaign Services crew can bounce in and take over QA for you. Or, for those who’d wish to outsource e mail marketing campaign execution altogether so you possibly can concentrate on technique and different high-priority initiatives, we are able to try this, too. We’re dedicated to creating advertising heroes, and that features flawless e mail execution.


Pam St. George is a seasoned marketing campaign supervisor who oversees all points of marketing campaign execution providers, together with high quality management of marketing campaign requests and supervising the BDO Digital Demand Generation Group crew chargeable for executing campaigns. She strives to enhance effectiveness and effectivity of labor each day to be able to present the perfect worth and repair for her consumer. She firmly believes that glorious service equals whole consumer satisfaction.

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